Privacy Policy
Information and communication technologies play a fundamental role in the activities of Brunswick Institute. Protecting your privacy and your personal information is an important aspect of the way we create, organise and implement our activities online and offline.
Brunswick Hill Institute is committed to protecting your privacy. Brunswick Hill Institute collects, uses, and discloses personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDPA) and other applicable legislation.
What is Personal Information?
‘Personal Information’ is defined broadly in the PDPA as information or an opinion (including information or an opinion forming part of a database), that is recorded in any form and whether true or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion. This can include identifiers such as the individual’s name, email address, postal address, phone number and gender. Note that the definition of “personal information” in the PDPA excludes personal information that relates to an individual’s health status. This is because personal information of this sort, which is often referred to as “health information”, is covered by the Health Records Act 2001 (Vic), which regulates the collection, storage, use and disclosure of health information.
Sensitive information
Brunswick Institute generally does not collect any “Sensitive Information” such as information about your race, political opinion, memberships or political associations, religious beliefs, philosophical beliefs, memberships of professional or trade associations or criminal records. If Brunswick Institute collects this information, it will seek consent to do so if required by law.
Brunswick Institute does, from time to time, collect Personal Information about individuals who are, or are employed by, Brunswick Institute suppliers, service providers, contractors and customers. Brunswick Institute generally only collects business or work contact details for these people.
CCTV
When entering the car park or building of a Brunswick Institute-owned or managed property, Personal Information may be collected in the form of images recorded by video and camera surveillance systems for the management and security of the property. The Personal Information and images may be collected by Brunswick Institute, and Brunswick Institute may collect your Personal Information and images from third parties (e.g. the Police). This information may be used by Brunswick Institute for incident reporting purposes and shared with law enforcement, government bodies, Brunswick Institute staff, subcontractors and insurers. The registration plates of vehicles parked in Brunswick Institute car parks may also be collected and used for the above purposes.
Under what circumstances may Brunswick Institute share or disclose your information?
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Personal information may be disclosed to the following types of organisations, upon written application, where there is a specific reason and where the disclosure is required or authorised by law:
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Government departments, e.g., Victorian Registration and Qualifications Authority (VRQA), Department of Industry, Department of Immigration and Border Protection, VET Education Regulators (ASQA), the Australian Taxation Office, Centrelink, and the Victorian Department of Education;
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External organisations (e.g. professional bodies, hospitals) or government agencies (e.g. VCAA and VTAC);
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External organisations contracted for the purposes of undertaking Institute-commissioned research for the benefit of the Institute and the student body;
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Contracted service providers that the Institute uses to perform services on its behalf;
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To an employer or organisation sponsoring a student’s study.
Collection of site visit data
The Brunswick Institute website is www.brunswick.edu.au.
When you visit the Brunswick Institute's website, the web server collects a small amount of information to facilitate its operation. The information collected about your site visit includes:
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the Internet Protocol (IP) address and network domain name of the internet connection you are using;
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the date and the time of your visit to the site;
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the country you are located in;
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the web browser (e.g. Explorer, Safari) and operating system you are using (e.g. Windows, Mac OS);
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the Brunswick Hill Institute pages or services you accessed and downloaded;
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if you use the search tool, the search term used;
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the referring site (if any) through which you clicked through to the Brunswick Hill Institute site.
Use of Cookies
A cookie is a small file that a website creates when you visit it. It can track how and when you use a site, which site you visited immediately before, and store that information on your computer. Cookies cannot be used to run programs or deliver viruses to your computer. There are two types of cookies, session cookies and persistent cookies. The Brunswick Institute website may use session cookies, which are stored in temporary memory and are not retained after you close the browser session.
Opting out of the collection of site visit data
You cannot opt out of site-visit information collected for analytics purposes. If you disable cookies in your browser, this may impair your ability to browse, read, and download information on the Brunswick Institute website, and Brunswick Institute may be unable to personalise your web experience. However, you may still access Brunswick Institute services by contacting the office via telephone, fax, or mail.
Use of site visit data
The Brunswick Institute website collects site-visit data, as identified above, to better understand aggregate user trends and to improve web performance, web services, and website maintenance.
To the extent that site visit data could make you identifiable, Brunswick Institute will not attempt to identify individuals from the records the server automatically generates, unless required to do so as part of an internal investigation or for another law enforcement-related purpose, and then, only in compliance with the PDPA.
Brunswick Institute may also use site-visit information for security audits to protect against threats from hackers and for other law enforcement and security purposes.
Disclosure of site visit data
Brunswick Institute will not disclose the personal information collected as part of your site visit to a third party without your consent, unless we are required or authorised to do so by law or by a legally-binding direction or requirement lawfully issued by a government agency. In the event of an investigation into suspected unlawful or improper activity, a law enforcement agency or government agency may exercise its legal authority to inspect the web server’s records (e.g. in relation to hacking or abusive messages).
Links
At times, Brunswick Institute may provide links from our websites to third-party websites or mobile apps. These links are provided for your convenience and are intended to enhance your visit. However, by including these links, we do not control these sites and services, which are independent of Brunswick Institute and have separate privacy policies and terms and conditions.
This privacy statement does not extend beyond this website. When linking to other sites from this website, we recommend that you read the privacy statement of that website to familiarise yourself with its privacy principles.
Statement on Brunswick Institute photography & filming
Brunswick Institute may, on occasion, take and publish photographs & videos of students involved in Brunswick Institute activities on and off campus for educational and promotional purposes, and may publish photographs & videos in hard copy or via electronic media or on Brunswick Institute's website. Such photos & videos may be viewed by the general public. If you object to your image being taken or wish to restrict its use, please notify the photographer/videographer at the event.
Statement on government surveys
As a result of the Brunswick Institute's regulatory reporting requirements to provide student and enrolment- related information periodically to both state and commonwealth governments, you may receive an invitation to participate in surveys, including the National Student Outcomes Survey, managed by the National Centre for Vocational Education and Research (NCVER).
In addition, you may be invited to participate in a government-endorsed project, and/or may be contacted by the Victorian Skills Commission (or persons authorised by the Commission) for audit purposes.
The Department of Education may use the information provided to it for planning, administration, policy development, program evaluation, resource allocation, reporting and/or research activities. For these and other lawful purposes, the Department may also disclose information to its consultants, advisers, other government agencies, professional bodies and/or other organisations. You are advised that you may be contacted and requested to participate in a National Centre for Vocational Education Research survey, a Department-endorsed project, audit, or review.
The Education and Training Reform Act 2006 (Vic) requires Brunswick Institute to collect and disclose your personal information for a number of purposes, including the allocation to you of a Victorian Student Number and updating your personal information on the Victorian Student Register.
Unique Student Identifier (USI)
Brunswick Institute also collects personal information for the purpose of being able to apply for a Unique Student Identifier on your behalf, or verify a Unique Student Identifier that you have supplied, under the Student Identifiers Act 2014 (Cth). Brunswick Institute will disclose this information to the Student Identifiers Registrar, which is a Commonwealth Government agency.
Details of how the Student Identifiers Registrar will collect, store and use your information are detailed in the Student Identifiers Registrar Privacy Policy (see https://www.usi.gov.au/about-us/privacy).
Identity check notice
Brunswick Institute also collects personal information to confirm your identity in line with government requirements. Brunswick Institute requires you to provide documents that contain proof of identity details or copies of such documents as part of your application and enrolment. Your personal details will be checked against the document issuer or official record holder via a third-party system to confirm your identity.
Access and correction
You have a right to access your personal information collected and held by Brunswick Institute and to have it corrected if it is incomplete or inaccurate in any respect.
Please contact our Privacy Officer using the details set out below if you wish to:
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make a request for access to or correction of any Personal Information that we may hold about you; or
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make a complaint about the way in which we have handled your personal information.
Any information that we provide in response may be limited to the extent permitted by any applicable law.
Admin Officer
Brunswick Institute
8 Prowse Street Brunswick VIC 3056 Australia